SAID Conference Student Travel Awards

The 2025 SAID Conference will be held at Talking Stick Resort in Scottsdale, AZ June 11-14, 2025, with the Student Pre-conference Day, on Wednesday, June 11, 2025. All student members who meet eligibility requirements are welcome to apply for a travel award. However, a limited number of awards are available, and will be on a first come, first serve basis.

You may want to explore the possibility that your school can sponsor your travel to the conference. If you are planning to go through your school and will not hear back from them until after February 1, go ahead and fill out this application form. Just let us know.

Award Eligibility Requirements

SAID Student members who meet requirements and are registered for the 2025 SAID Conference by February 15, 2025, are eligible to receive conference travel awards for the 2025 conference. Awardees will be notified in March, 2025.  

Additional requirements are:

• 2025 SAID Membership
• 2025 Conference registration.
• Official documentation of Tribal Enrollment (updated). 
• Attendance to the required number of sessions at student webinars* (see last page for schedule)

NOTE: In order to receive the travel award, students (pre-dental and dental) must be able to attend the entire conference, including pre-conference activities designated for students.  Students, therefore, must arrive on Tuesday, June 10 to attend the pre-conference scheduled for Wednesday, June 11 and stay through the entire conference which concludes on Saturday, June 14 around noon.

What the Travel Award includes

If you are flying to the conference:

• The travel award will cover up to $700 towards your roundtrip airfare for an economy/coach seat.  Any upgrades are the responsibility of the student traveler.
• “Roundtrip” is defined as: “travel from your home airport to Phoenix Airport and your return back to your home airport from Phoenix Airport.”
• SAID has contracted with a travel agency to schedule your flights for you.  If awarded, you will be given instructions for making your travel arrangements.  You will be responsible for calling the travel agency by the designated date (TBD) to make your arrangements.  
• All students (pre-dental and dental students and residents) - must be able to travel on Tuesday, June 10  to be present at 7 a.m. on Wednesday, June 11 at the pre-dental workshop.
• If your home is more than 100 miles from your home airport, SAID will reimburse for mileage based on the current government rate.  
• You will be required to provide a Google Map indicating the number of roundtrip miles, i.e. from your starting (home) location to the airport back to your starting (home) location, to be approved, no later than April 1, 2025
• A check will be provided to you at the conclusion of the conference.  

If you are driving to the conference

• If you live close enough to drive but live more than 100 miles from the conference location, SAID will reimburse for mileage based on the current government rate.  
• You will be required to provide a Google Map indicating the number of roundtrip miles, i.e. from your starting (home) location to the conference hotel back to your starting (home) location, to be approved, no later than April 1, 2025.  
• A check will be provided to you at the conclusion of the conference.  

Hotel Accommodations

• SAID will cover and schedule four (4) nights at the conference hotel.  
• Check in: Tuesday, June 10, 2025; Check out: Saturday, June 14, 2025
• SAID will assign you a Student Member roommate.
• Regardless of whether you live in the Phoenix area, you will be required to stay at the hotel for the duration.

Local Transportation  

• Transportation to event locations during the conference are included.

The Award does not include:

• Transportation to and from your home to your home airport, if you live less than 100 miles between these two locations.
• Transportation to and from your home to Talking Stick Resort, if you live less than 100 miles between these two locations.
• Meals outside of those included with your Conference 2025 registration.
• Conference registration includes the following meals: Wednesday breakfast, lunch and evening reception hors d’oeuvres; Thursday breakfast and lunch; Friday breakfast, lunch, and dinner; Saturday breakfast.
• Accommodations due to weather-related or personal travel changes (including hotel, transportation, meals, incidentals); therefore, non-stop flights are highly recommended where possible.
• Fees such as those related to: checked baggage fees, upgrades from economy/coach to another airfare class, paid upgrades, etc.
• Rental car

Requirements during the Conference

• All students are required to attend all lectures scheduled during the conference - start to finish - and all scheduled events.  
• Students will be asked to sign in at each event.  Any student who does not attend all events will forfeit future conference awards as well as scholarships and other award opportunities.
• Pre-dental and dental students and residents are required to participate in the Wednesday, June 11, 2025 pre-dental workshop. 

As a small non-profit organization, it is important that we manage our funding with absolute stewardship.

*Topics for Student Webinars 2024 - 2025

2nd Tuesdays of each month
8:00 - 9:30 pm ET / 7:00 - 8:30 pm CT / 6:00 - 7:30 pm MT / 5:00 - 6:30 pm PT

To be considered for a student travel stipend to the annual conference, in addition to completing an application, registering for the conference, and any other documentation, you will be required to attend May 13, 2025, webinar, and:

• Pre-dental students: attend 2 of the 4 sessions dedicated for pre-dental students plus 1 additional webinar, for a total of 4 out of 8 webinars
• Dental students: attend 1 of the 2 sessions dedicated for dental students plus 1 additional webinar, for a total of 3 out of 8 webinars.

 SAID Conference Student Travel Award Application